How to Resign

Career Resources How to Resign

Congratulations. You’ve accepted a new job.

Now take a deep breath and prepare yourself for the challenge ahead. Even though you may be floating on cloud nine now, there are a lot of emotional and logistical hurdles yet to clear.

As you’ve already learned, the job changing process arouses all sorts of feelings. During the transitional phase that begins with your acceptance of an offer and ends a month or two after you’ve started your new position, the emotional limbo you’ll experience will be especially acute.

Why? Because suddenly, the reality kicks in. After all this time, the changes you’ve been contemplating are actually going to happen.

This jolting realization will be followed by a sense of guilt. Oh my God, you tell yourself. I’ve been cheating on my present employer. Having an affair is one thing—but divorce? I never knew it would come to this!

Then the fear of reprisal begins. My boss is going to kill me, I just know it. He’s really going to make me suffer.

And if the fear of guilt and reprisal doesn't give you enough to worry about, consider the buyer’s remorse you’ll probably feel. What if I made a mistake? You ask yourself. Am I going to let it ruin my life. Aaauuuggghhh!

Don’t Let Change Get You Down
Relax. Everyone who changes jobs is plagued by these demons, to a greater or lesser degree. It’s only natural.

But rather than dwell on the past, imagine for a moment that you’re in your new job.  Isn’t this great? Think of all the changes you’re making, and how your new life is a huge improvement compared to what you had before. Think of the new people you’re meeting, the new skills you’re acquiring, and the new opportunities you have to advance your career.

Now, are you going to let your fears unravel everything you’ve accomplished in the way of self-evaluation, planning, resume writing, interviewing, and putting a deal together? No way. You’re not the type of person who’s going to allow cold feet to put the chill on changing jobs. You’re a person of action, and you seize the moment.  You know that those who back away from golden opportunities may never get another chance.

Self-affirmations like these can do wonders for maintaining your positive energy and high self-esteem. And by projecting all the beneficial aspects of your new job into the present tense, you’ll ward off the demons that can distort your judgment, and make you vulnerable to a counteroffer attempt.

Considering the Counteroffer
Of course, if your motivation for getting a job offer was to position you for a counteroffer, then you're in the catbird's seat—you can't lose either way.

Or can you? Some employment experts point out that accepting a counteroffer is the equivalent of career suicide.

According to Paul Hawkinson, publisher of The Fordyce Letter, your acceptance of a counteroffer could very well blow up in your face.

Here's how. Let's say you announce your plans to leave your current job. This, in effect, blackmails your boss, who makes you a counteroffer only to keep you until he can find your replacement, at which point you're dropped like a hot potato. In the meantime, the trusting relationship you've enjoyed with your current supervisors and peers abruptly ends, and your loyalty becomes forever questionable.

Is this sort of scenario accurate? I guess it depends. My experience has been mixed. That is, some of the candidates I’ve known who've accepted counteroffers have remained at their old jobs for years, and have smoothed over whatever difficulties caused their split in the first place.

However, there's a lot of evidence to support the theory that candidates who accept counteroffers become damaged goods once they've been herded back into the fold.

Here Come the Three Stages
If your intention to make a change is sincere, and a counteroffer by your current company won’t change your decision to leave, you should still keep up your guard. A counteroffer attempt can be potentially devastating, both on a personal and professional level. Unless you know how to diffuse your current employer’s retaliation against your resignation, you may end up psychologically wounded, or right back at the job you wanted to leave.

The best way to shield yourself from the inevitable mixture of emotions surrounding the act of submitting your resignation is to remember that employers follow a predictable, three-stage pattern when faced with a resignation:

  1. They’ll be in shock. “You sure picked a fine time to leave! Who’s going to finish the project we started?”
    The implication is that you’re irreplaceable. They might as well ask, “How will we ever get the work done without you?” To answer this assertion, you can reply, “If I were run over by a truck on my way to work tomorrow, I feel that somehow, this company would survive.”
  2. They’ll start to probe. “Who’s the new company? What sort of position did you accept? What are they paying you?”Here you must be careful not to disclose too much information, or appear too enthusiastic. Otherwise, you run the risk of feeding your current employer with ammunition he can use against you later, such as, “I’ve heard some pretty terrible things about your new company” or, “They’ll make everything look great until you actually get there. Then you’ll see what a sweat shop that place really is.”
  3. They’ll make you an offer to try and keep you from leaving. “You know that raise you and I were talking about a few months back? I forgot to tell you: We were just getting it processed yesterday.”To this you can respond, “Gee today you seem pretty concerned about my happiness and well-being.  Where were you yesterday, before I announced my intention to resign?”

It may take several days for the three stages to run their course, but believe me, sooner or later, you’ll find yourself engaged in conversations similar to these.

More than once, candidates have called me after they’ve resigned, to tell me that their old company followed the three-stage pattern exactly as I described it. Not only were they prepared to diffuse the counteroffer attempt, they found the whole sequence to be almost comical in its predictability.

How to Tactfully Resign
The first thing you need to consider is the timing of your resignation. Since two weeks' notice is considered the norm, make sure your resignation properly coincides with your start date at the new company.

Your resignation should be handled in person, preferably on a Friday afternoon. Ask your direct supervisor if you can speak with him privately in his office. When you announce your resignation, you should also hand your supervisor a letter which states your last date of employment with the company. Let him know that you have enjoyed working with him, but that an opportunity came along that you couldn't pass up, and that your decision to leave was made carefully, and doesn't reflect any negative feelings you have toward the company or the staff.

You should also add that your decision is final, and that you would prefer not to be made a counteroffer, since you wouldn't want your refusal to accept more money to appear as a personal affront.

Let your supervisor know that you appreciate all that the company's done for you; and that you’ll do everything in your power to make your departure as smooth and painless as possible.

Finally, ask if there's anything you can do during the transition period over the next two weeks, such as help train your successor, tie up loose ends, or delegate tasks.

Keep Your Resignation Letter Short, Simple, and to the Point.
There's no need to go into detail about your new job. Make sure to provide a copy or photocopy of your resignation letter for your company's personnel file.

EdgeLink is a boutique staffing firm based in Portland, OR that specializes in technology placement. We develop close, long-term relationships with proven and promising technology companies that value strong ethics, integrity, and a winning attitude. These partnerships provide solid opportunities for talented individuals seeking the next step in their careers.